5 reasons why being on time is important

Being on time

Do you think being on time is important? And if so, how important is it? Being a company that focuses on time tracking, our response is obviously biased ūüôā But ask just about anyone (regardless of whether s/he is on time) and chances are that the answer would be “Of course, it’s important”.

Importance of being punctual
Importance of being punctual

Being on time, matters. It communicates whether others can trust you and rely on you. It tells others how you view yourself and them and how important your relationship with them is to you. So professionally, can you afford not to be on time? Being consistently on-time or even early is a great way to make yourself stand out from the crowd and create a fantastic first impression.

Barring true emergencies, there’s really little excuse for not being on time. Being on time is completely within your control. You know most of the factors that control being on time. Taking ownership of them and making sure that you’re punctual shows that you value the other person’s time and relationship. King Louis XVIII of France said “Punctuality is the politeness of kings”. Let’s look at why being on time is important.

  1. Being late weakens your position: When you’re late, you start off on the wrong foot. You don’t want to start an important meeting with an apology. Not only will you be stressed and scattered, you may make the other person question their choice of working with you. If you can’t be trusted to be on time, what are the chances that you can be trusted with a customer’s money?
  2. When you’re not on time, you’re stealing: If time is money, then by being late, you’ve actually taken something of value from the other person. And that is definitely NOT a great way to start business negotiations or relationships. The other person feels that they’ve already given you something, so they’re not likely to make any other concessions.
  3. Being late sends a lot of bad vibes: Being late tells others a lot about you, your integrity and dependability, and your respect for others. It tells them that you value your own time more than theirs, and that you think that whatever you were doing was more important than what they could be doing with their time. It shows disrespect and disregard and tells the other person that you are disorganized. None of which are great starts to a relationship.
  4. There’s no good excuse: Other than a real emergency – and sleeping late or traffic don’t make the cut – being on time is 100% within your control. And it’s not difficult. It takes some planning and organization, but compared to most other challenges at work, being on time is simple.
  5. Being late wastes time and money: When you’re late, you’re not getting yourself a few “extra” minutes. You’re throwing away those minutes on things that could have been done correctly with just a little bit of planning. Being late means that you create a lot of extra work for yourself in rescheduling meetings, or follow-up meetings because you couldn’t complete your full agenda, Or you could slow down another project because of the time that you lost on this one. And that’s all in terms of time. Now think about the effect on money. Have you ever missed a flight because you were late? Does your kid’s daycare charge you by the minute when you pick up your kid late? Have you paid extra for parking because your meeting ran over? Being late can lead to costly mistakes.

So we encourage you to take pride in being a person who is always on time and prepared for your appointments. After all, there’s no downside in being early, but there’s a significant downside to showing up late.

So what are your tips for being on time? Do you think being on time is important? Please share your tips and thoughts with us.

 

 

 

5 workplace time wasters (and how to eliminate them)

Time wasters at workIf you think of your workplace as an obstacle course filled with distractions, you’re not alone. Between long meetings, emails, social platform notifications, alerts from your mobile phone and loud colleagues, most of us are inundated with potential time wasters.¬†But the killer is not just the¬†distraction, it’s how much time it takes to get your focus back on the task at hand. According to a UC Irvine study, it takes an average of 23 minutes and 15 seconds to get back to where you left off, after an interruption. Honestly, it’s a wonder work gets done at all!

But maximizing your productivity at work can mean the difference between leaving at a reasonable time or being endlessly chained to your desk. Work-life balance¬†is important to maintain your sanity and actually have a life outside work. So let’s identify some of the biggest time wasters in the workplace and see how we can address them.

Time Waster # 1: Email

We’ve all become addicted to email. It’s a great way of asynchronous

Too much email
Too much email

communication. Chances are checking email is the first thing you do when you wake up and the last thing you do before you go to bed. But emails can also lead to lots of unnecessary back-and-forth communication that wastes time. And with trigger-happy Reply All co-workers, your Inbox is probably full all the time!

Solution:

  • If it’s something that needs to be discussed, talk face to face with the person and get the issue resolved.
  • If you can’t do face to face, then call them on the phone and get the issue sorted out.
  • Follow¬†the call¬†with a quick email detailing what you discussed.
  • If you are not the person to whom the email is addressed, set it aside for later.
  • Check emails at specific times during the day. Respond to urgent ones quickly. Set aside others and Reply All emails to be dealt with at a later time.

Hack:¬†If you are not the person to whom the email is addressed (you have only been CC:d), then don’t feel obliged to respond. Use the same logic when you send out emails too.

Time Waster #2: Meetings

Meandering Meetings
Meandering Meetings

Meetings can be a huge time-sink. And if they are poorly planned and executed, then they are doubly so.¬† Doodle (an online scheduling service) just released results of it’s study of 19 million meetings in the US, UK and Germany. The cost of poorly organized meetings just in the US in 2019 is estimated at $ 399 billion.

Solution:

  • Make sure that every meeting host has a set agenda to be discussed and that it’s distributed to attendees before the meeting starts.
  • Talk to the meeting host and ask why you should attend. If you feel that someone else from your team would be able to contribute more to the task at hand, then¬†get them to go and give you an update.
  • If you are hosting the meeting, make sure that everything is set up and visual aids are up and running before people walk into the meeting.

Hack:¬†Set up all your meetings to be stand-ups. Schedule them for 20-30 minutes. Very little chance that they’ll go over. ūüôā

Time Waster # 3: Smartphones and Social distractions

Smartphones enable us to be more connected and tuned in. But it also comes

Social distractions on your phone
Social distractions on your phone

with a built in productivity sink. US adults spent an average of 3 hours 35 minutes per day on mobile devices in 2018. Recent research shows that 58% of staff spend at least 4 hours per week on non-work websites. That’s a lot of your work time that’s going into unproductive stuff.

Solution: 

  • Turn off all Notifications on your phone during work hours. Believe me, you’ll get a lot more done.
  • If you can’t resist checking your social media accounts every 5 minutes, block them.
  • Give yourself a proper lunch-break. Use that time to check all your social media accounts and non-work websites, without feeling guilty about it.

Hack: Put your phone face down when you’re working. Stops all calls and notifications. Most smartphones let you set up some numbers (family) that will still ring, when your phone is face down. But all other distractions will stop.

Time Waster #4: Chatty coworkers and a noisy office

It’s hard not to talk to colleagues. After all you spend 40 hours (perhaps more)

Chatty coworkers
Chatty coworkers

with them every week. But chatting with colleagues is one of the biggest time wasters. And with open plan offices, even if you aren’t chatting, the noise of others chatting, laughter, phone ring-tones can all contribute to stop you from staying focused.

Solution:

  • See if you can move or work in an empty conference area / room when you need to do focused work.
  • Limit banter to lunch time or break time.
  • If possible, see if you can work remotely when you have important things to complete.

Hack: Wear headphones while you work. Signals to your coworkers that you are busy and they’ll only disturb you if it’s work-related and important. Also, several studies state that listening to calming sounds like flowing water or rain can help you focus.

Time Waster #5: Failed multi-tasking

You probably think that multi-tasking makes you more productive. But the reality

Failed multi-tasking
Failed multi-tasking

is very different. Studies have consistently proved that the majority of people have lower performance when trying to do multiple tasks. So if you find yourself juggling 3 or more tasks at a time, it’s time to reevaluate your work habits.

Solution:

  • Spend some time creating a daily task list that promotes single-tasking.
  • Prioritize and then break up your day accordingly.¬† If possible, assign a set time to do each task, based on importance.
  • Complete one task before moving on to the next.

Hack: Put specific tasks at specific times on your calendar (phone/desktop/paper). Make sure that you do the tasks at those times.

While each one of these time wasters probably doesn’t seem that serious, collectively they can be a huge drain on your productivity and work time. They can prevent you from focusing on real work, causing you to stay late or taking unfinished work home to your family.¬†I hope this list helps you identify your personal time wasters. And gives you some pointers on how you can get more quality time with your family and on things that you really enjoy. Good luck! And do share your tricks to eliminate time wasters.

 

 

 

10 Inspirational Quotes About Time

Each of us has things that we are passionate about. For us, that “thing” is Time. That’s the reason why our software products are all about helping people track time. Whether in the for-profit or in the non-profit world, our goal has always been to help track their work and volunteer time easily and effectively.

And that’s why we decided to put together this list of the 10 most inspirational quotes about time.¬† Here’s our list. If you have found (or made up) interesting quotes about time, please do share them with us. We’d love to hear about them.

Let’s start with this¬†classic one about “Today”.

Quote from Bill Keane

How appropriate is this quote from Steve Jobs about the limited amount of time we have.

Steve Jobs quote

For someone who spent so much time imprisoned for his political activities, Nelson Mandela’s capacity for doing good is unmatched.

Nelson Mandela quote

The great writer – Leo Tolstoy – evokes a powerful image.

Leo Tolstoy quote

And how could Sigmund Freud have predicted the Internet’s obsessive¬†hangup with cat videos?

Sigmund Freud quote

Only a poet could have painted such an evocative picture of the value of time.

Rabindranath Tagore quote

The Philosophy of Andy Warhol has some profound quotes including this one about time.

Andy Warhol quote

Here’s a humorous one. This one’s often mis-attributed to Groucho Marx.

Andrew Oettinger quote

And from William Penn, this one about what most of us do with time.

William Penn quote

And we wind-up with this succinct and completely relatable quote from Ben Franklin.

Ben Franklin quote

Here’s a bonus one. I couldn’t let you go without one from my hero – Albert Einstein.

Albert Einstein quote

I hope these quotes will inspire you to spend your time wisely and perhaps have more fun, too!